monitor your social, economic and environmental impacts
Categories allow you to label your groups of tags. Tags are keywords that are attached to entries to give additional information. The tool supports a total of 10 categories: 2 generic which are applicable to all module and 8 module specific – 2 per module. There is no limit to the number of tags per category you can add.
Using categories and tags increases the flexibility of the tool and allows you to add additional information to your data that might be unique to your location.
| Categories | Departments | Group |
| Tags | Back Office Front of House Housekeeping Kitchen Maintenance |
Guest Staff |
| Categories | Fuel Usage | Water Usage |
| Tags | Car Share Generator Minibus |
Dining Hall Garden Guest Rooms Kitchen Laundry |
| Categories | Employee Code | Pension Provided? |
| Tags | A001 A002 A003 A004 |
Yes No |
Example: Sophia owns a small restaurant and sources the majority of her food locally but her alcohol is imported. She wants to report the local economic impact of the two categories separately so tags each item entered appropriately to enable her to split the results.
| Categories | Accounting Categories | Start of Relationship |
| Tags | Food Beverage Office Supplies |
2000 – 2005 2006 – 2010 2011 – 2015 2016 – 2020 |
Example: Entering the names of the charities to charity tag 1 and the type of charity, such as conservation, to charity tag 2 would enable you to report how much each charity receives and what type of charity receives the most.
| Categories | Charity Name | Charity Type |
| Tags | Children Villages Protection of Birds Society World Vision |
Conservation Education Environmental Health Humanitarian |
Measures are time periods where you can record the occupancy of both staff and clients and/or the proportion of the building that was in use. This data can then be attach to multiple entries across all modules giving you the facility to accurately benchmark your business against others that have different occupancy rates and are different sizes.
Example: Clarion House is a 10 bed hotel in the UK and uses a lot less electricity than its 22 bed neighbour, Bridgeford Hotel but that doesn’t mean the smaller property is more energy efficient. Dividing the electricity consumption by the number of bed nights gives each hotel a more accurate comparison.
The tool has four preset measures – daily, weekly, monthly and annually – and one custom.
Once a measure has been attached to an entry its not possible to change between preset or custom measures so it is important that you pick the right measure for your business.
Preset measures are suitable for the majority of businesses but if you host or operate event based activities then you may wish to chose custom measures.
Example: Himalayan Republic is a trekking company based in Pakistan that want to measure the impact each of their treks has on the local region. They would also like to monitor the impact of their office but on a weekly basis.
Example: Sapphire Creek Resort based in the USA occasionally host team building weekends for businesses based in the surrounding cities. Some of these businesses require the resort to provide the economic and environmental impact of the weekend for their annual integrated report. The hotel would also like to monitor their day-to-day impacts on a monthly basis.
If your business doesn’t use the Gregorian calendar, custom measures can be used to replicate the calendar of your choice.
To combine the two you need to use custom measures and then add the names of the weeks and months under settings.
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